The accumulation of paper in the life of the business professional is overwhelming. Paperless office? Wouldn’t you settle for the “less paper” office? It’s not just a goal, it is a reality and offices are implementing it aggressively. It doesn’t take a lot of money or IT power, just some planning and commitment.
If you can envision your world with less paper and what your needs of the new digital documents are, then you’re well on the road to a more organized office. The conversion process is basically four steps:
- Capture (scanning and OCR’ing paper so that the words on the page are real text, not just an image of words and the integrity of the scanned page is preserved)
- Index (feed the content to an index that can be searched and document matches retrieved)
- Storage (saving the new digital document and determining where/how it will be stored)
- Retrieval (finding the document later using keywords or other document descriptions).
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